Guides  ·  2026-08-29  ·  10 min read

How Much Does Sports Management Software Cost in 2026

Why nobody answers with a number

This is the "request a quote" industry. You ask for a price, you get offered a demo; you ask for a price in the demo, they ask how many courts and how many members you have. It is not always a tactic: the price genuinely does depend on those things. But the effect on you is the same — you cannot compare without spending three meetings.

The way out of the loop is not to get three numbers. It is to understand that the three numbers you get are not comparable. A €60-a-month fee and an 8 % commission cannot go in the same column until you translate both into the same thing: what you will pay, this year, at your volume.

Model 1: fixed monthly fee

You pay the same every month, whatever bookings you take. It is the classic management-software model, and its virtue is predictability: you know your cost in January and it does not change in August.

What moves the price inside this model, usually in this order:

• The number of courts or bookable spaces. The most common variable and the one that scales hardest.
• Modules. Bookings is usually the base; members and fees, classes, access control, shop or invoicing are sold as add-ons. The published price is rarely the one you end up signing.
• The number of panel users. With three people on the front desk, check whether each one counts.
• Onboarding. Setup fees, data migration and training are one-off lines that never show in the monthly figure.

What we will not do here is give you a euro range for this model. We have not measured it, and publishing an invented band about prices that change without notice would be exactly what we criticise about the industry. What does help: when you ask for a quote, ask for the total cost of the first year with every module you need, onboarding included and tax stated separately. That number is comparable.

The arithmetic that matters: a fixed fee does not tell a good month from a bad one. If your centre has a season — and almost all do — divide the annual fee by the months you actually trade, not by twelve. That is your real cost per useful month.

Model 2: percentage commission on the ticket

No fee: the provider keeps a percentage of every booking you charge online. It is the model of platforms that also bring an audience of their own, and its virtue is that if you do not sell, you do not pay.

Its problem is directional: the commission grows with your price, not with the software's work. Processing a €12 booking and a €40 booking is exactly the same operation — one charge, one confirmation, one possible refund — yet the second pays three times more.

In the Spanish market, booking platforms working on a percentage sit in the 5-15 % band. On top of that come two lines usually written elsewhere in the contract:

• A surcharge to the player on top of your price, of 0,29-0,99 € per booking. You do not pay it, but your customer sees it and your front desk explains it.
• A cancellation cost, which we have seen at 0,50 €. Cancellations are not an edge case: they are normal operations.

And separate from all of it sits the payment gateway, which takes its cut in all three models and varies by currency and card type. When you ask for numbers, insist they separate the provider's fee from the gateway's.

What happens to your long-standing members

The question that settles this model for a members' club: does the member who has been with you for eight years generate commission too? If the answer is yes, every time your member books their usual court you are paying for a customer who was already yours. That is the point where a club stops feeling like a software customer and starts feeling like a tenant.

Model 3: per user or per active member

You pay an amount for every user, member or subscriber on file. It comes from enterprise software and shows up in fitness under the label "active members".

We are not publishing a band here either, for the same reason as model 1: we have not measured it. What is worth knowing is where the trap sits, and it is not the price per user but the definition of a user:

• Does the member who cancelled in March and is still on file count?
• Does the player who booked once last summer count?
• Does a subscriber's relative listed only as a contact count?
• When is it recalculated: monthly, or once a year in the worst month?

The risk here is that your bill grows with your roster, not with your revenue. A club that cleans its member file saves money; a club that grows in members who do not spend pays more for nothing.

The costs that never appear in a quote

Our figure, inside the range

We publish the price because we think whoever does not publish it has already lost the comparison. This is what BookrGo costs, with no sales call in between:

• Being in the catalogue: €0. Your venue page, with photos, opening hours, sports and services, costs nothing and has no trial that expires.
• Every feature, on every plan. Bookings, membership fees, passes, classes, coaches and tournaments, on the free plan too, with no cap on courts, members or users.
• Charging online with no fee: 2% of what you collect. A month with no charges costs nothing.
• As you grow, a fee lowers the commission: Free with no fee and 2% · Essential 19 € a month and 1.2% · Club 49 € a month and 0.6% · Grande 99 € a month and 0%. Paying yearly, two months free. Change or cancel from the panel.
• The first 9 months, commission-free. So the first bill arrives after you have seen whether it works, not before.
• What costs us per unit comes with an allowance: marketing emails and Veri*factu invoices have a monthly allowance on each plan, and when it runs out you buy a pack; no debt is ever run up.
• No booking fees for the player. Your customer pays the price you set, with no surcharge for booking.

Two caveats the number needs in order to be honest:

• The commission applies to what is collected online. A member booking with their own account, with no charge involved, carries no commission on any plan.
• Our percentage is net to us, and the gateway's cut is separate and depends on currency and card. So we will not tell you "you keep exactly X": nobody knows that number in advance, and anyone giving you a round one is making it up.

Translated into one concrete month

A club charging 300 bookings a month at €24 takes €7,200. On a 5 % commission of the kind found in the market, that is €360; on 15 %, €1,080. On our 2% with no fee it is €144, and on the Club plan — the one that suits that volume best — it is €92 in total: 49 € of fee and €43 of commission.

The rule for choosing is simple: below about €2,400 a month collected online you are better off paying no fee; from there, Essential from about €2,400, Club from about €5,000, Grande from about €8,300. And to be fair: if you charge very little online, almost any percentage is cheap, and what decides it is what you need, not what it costs.

How to work out yours in five minutes

1. Count how many online charges you take a month today (or expect to). Not total bookings: charges.
2. Multiply by the average amount: that is your monthly online volume.
3. Percentage model: volume × percentage. Add the player surcharge if you care what your customer sees.
4. Fixed-fee model: annual fee with every module you need, plus onboarding, divided by the months you actually trade.
5. Percentage that a fee lowers: plan fee + volume × its percentage, for each plan, and keep the cheapest.
6. Run it again at double the volume. The model that survives your growth is the one you want, because software gets replaced every five years, not every six months.

What we cannot tell you

• We do not publish bands for fixed fees or per-user pricing, because we have not measured them and we will not invent a range that sounds good. The ones we do give — the 5-15 % commission, the 0,29-0,99 € player surcharge and the 0,50 € cancellation cost — are observations of the Spanish market kept in a single source and reviewed.
• We cannot tell you how many new bookings being in a catalogue will bring you. We know how many people search for centres and how many search for yours, and we show you that; attributing a specific booking to a specific discovery is not something we measure yet, so we do not claim it.
• We cannot give you the exact net on a charge, for the reason above: the gateway's rate varies by currency and card type.

Before you sign anything

Price is half the decision; the contract is the other half. The four clauses that decide what you really pay — commission, lock-in, data ownership and who charges your customer — are in what to look for when choosing management software for your sports centre. And if you have already decided, how to switch club software without stopping explains how to trial the new one without switching off the old one.

How charging, deposits and refunds work in detail is in online payments for your centre. If you run a gym on memberships, your part is in gym management software; if it is courts, in padel club management software.

See BookrGo plans and pricing: it opens the full table of what each plan includes and its commission. No sign-up needed to read it.